Please help me resolve this issue. Letter to the director
Instructions
Begin your letter by indicating who you are writing to. Format the message as is customary in business correspondence. In the upper right part of the document, write in three lines the position, company name and last name of the manager, for example:
General Director
IntersvyazCom LLC
Ivanov I.I.
Indicate who the addressee of the letter is. Do this after indenting from the previous section of the message, also on the right side. You need to mark your position and last name with initials, for example:
From the head of the sales department
Yesenina E.E.
Indent a few lines from the previous section, align the cursor in the middle of the page, and indicate the nature of the message. You can write "Memo", " Information letter"or "Explanatory information", it all depends on the reason for which you are contacting the head of the organization. There is no need to put a period after the title. If the letter is related to any request, you can simply address the director by name and patronymic in a respectful manner.
Begin the letter with words that explain the reason for writing it, for example, “in continuation of our negotiations,” “in accordance with your request,” or “based on your suggestions.”
If your letter is related to a request for the purchase of equipment, a promotion for an employee, or the opportunity to go on a business trip, it is better to start the letter with the phrase “Please consider the opportunity...”.
State the situation, make explanations, draw up tables or graphs if the nature of the letter requires it. The alignment of the body of the document should be set to the width of the page. Each line must begin with an indent.
Sign the letter, be sure to use the standard “with respect” before indicating the last name, followed by a comma.
Be sure to include the date the letter was written and sign the printed document.
If your organization communicates via internal email, start the letter with a message and present all the information in free form.
Sources:
- letter of request to the director
Service letters account for up to 80% of total number documents that are prepared in an organization or enterprise. With their help, communication occurs between institutions and individuals. Service letters are informational in nature; they can also be drawn up in the form of a request or requirement.
Instructions
Decide on the purpose of the letter. It is needed only if the issue to which it is devoted cannot be resolved in person or in person, and also if it must serve official document, confirming the very fact of its departure. Think it over in advance and make sure that the addressee has been chosen by you and that the answer will lie in his competence if your letter- request.
Only one question should be stated in one. Several questions are allowed to be presented only if they are interrelated. The addressee must immediately understand the essence of your letter, so it must be stated in the very first sentences. In them, tell not only the essence of the question, but also the actions that you expect to receive in response. In the introductory part, you can refer to the regulations that guide you when writing the letter and which serve as the basis for requesting or providing information.
The body of the letter should motivate, persuade, or explain. Its text should be clear, concise, concise and logical. The facts presented in it must be verified and objective, the digital data must be as accurate as possible. Write the letter itself in a businesslike, neutral tone. The text can be written in the first person singular or plural or from a third party in singular.
Avoid categorical expressions in the text of the letter. Use introductory words and constructions for this: if possible, apparently, as follows from, as is known.
Business requires starting the letter with “Dear” and writing the addressee’s first and middle name. If they are not there, then at the end of the letter, before your signature, there must be the phrase “With respect,”. You can emphasize this respect in the text of the letter, using the following participial phrases, as: “having carefully studied your comments...”, “having carefully considered your proposals...”.
The official letter must be written on the organization’s letterhead, indicating its full name and contact numbers.
When implementing economic activity Some heads of organizations are forced to use official travel. From Article 166 Labor Code RF it follows that the employee is sent to the organization by order of the head of the organization. But what if the director himself is traveling on an official assignment, because it turns out that he sends himself on an official assignment.
Instructions
First of all, look in the company's charter to see who has the right to issue administrative documents. If it is stated there that only the manager (aka director) has the right to publish, then he must draw up the documents for the business trip. If you have delegated signing authority to a deputy, the travel documents are signed by that person.
Fill out the official assignment for sending on a business trip, it has a unified form No. T-10a. Here indicate the destination of the business trip, its start and end time (according to the tickets), and the purpose of the business trip. Sign the document. After completing your business trip, fill out the report located at the bottom of the form.
Issue an order to send the employee on a business trip (Form No. T-9). If the charter specifies the delegation of the right to sign to another person, he must draw up the administrative document. Enter information about the business trip here: destination and period of the trip, purpose and reason (official assignment). Sign the document or give it to your deputy to sign.
Issue an order for your temporary replacement. If there is a deputy, appoint him to act as manager; if there is no such position on staff, appoint another person. In the administrative document, specify the period of substitution and the reason (business trip), specify a number of powers.
Issue a power of attorney for the deputy to conduct business. For example, to represent the interests of the company in the tax authorities. Also take care of signing financial documents. To do this, you can contact your bank and remake the signature card.
Prepare a travel certificate (form No. T-10). Please indicate your full name. director of the organization, his personnel number. Below, enter the purpose of the business trip and the period of time away from the workplace. Sign the document.
Sources:
- how to apply for travel allowances
In this article you will find information on working with difficult letters that are often found in business interactions, and you will also see samples of business letters. These are letters, the need to write which arises in a situation of violation of business interests: a letter of request and a letter of claim.
Since the situation in itself is quite difficult, writing a letter in such a situation is a very important issue, in which it is important for the author to be competent, polite, correct, and at the same time, able to firmly defend his business interests.
Help to successfully resolve the complexities of “difficult” letters:
- Competent attitude in interaction: a firm but correct attitude towards partnership
- Choosing the appropriate writing style (formal business or confidential business
- Competent and logical handling of facts
Samples of business letters.
(attitude – partnership, style – official business, convincing handling of facts)
Dear colleagues!
In order to take measures to ensure the quality and reliability of the KIP-12 device under operating conditions, produced by the Optics Institute since 1992, we address you with the following request: consider the possibility of providing the Optics Institute with information on the operating parameters of the device in real conditions operation (details in attachment). The data you send will allow the institute to collect the information necessary for analytics, conduct monitoring, and will contribute to a more prompt solution to issues of improving the quality and reliability of the KIP-12 device.
Please inform us in your response letter about your decision to assist us. If necessary additional information, which you need to make a decision, please also inform us about it in your response letter.
Sincerely,
Technical Bureau Team
Institute of Optics
Business letter. Sample request letter(attitude – partnership, style – confidential and businesslike, convincing handling of facts)
Dear colleagues!
We are very interested in improving the quality and reliability of the KIP-12 device, which we have been producing since 1992 and which has been firmly used in the work of your company since 1995. Therefore, we turn to you with this request.
To improve the quality and reliability of the KIP-12 device, we need detailed data on the operation of this device under operating conditions. In implementing this task, we really count on your help and direct participation. Considering the long-term and positive cooperation of our companies, we turn to you with a request - an offer: to help us collect and provide statistical information on the operation of the device. We will be grateful if you find an opportunity to collect statistics for us on the specified parameters (details in the application). This will allow us to monitor the efficiency of the device and quickly take measures to improve the quality and reliability of its operation.
Please let us know if you are ready to assist us in principle. If you need additional comments or have questions to make a decision, we are ready to answer them.
We will be grateful for your response.
Sincerely,
Ivan Ivanov
Head of Technical Bureau
Institute of Optics
Business letter. Sample letter of request and sample letter of claim.
|
Letter - request (attitude – partnership; style – confidential and businesslike; convincing handling of facts) |
Letter - complaint (attitude – partnership; style – official business; convincing handling of facts) |
| Dear Andrey Ivanovich! We appeal to you with a request to resolve the situation that has arisen with the implementation of the ABS project. Until now, we have not had any problems in interacting with your company; all agreements specified in the Contract have been observed. We are confident that the current situation can still be corrected. The success of the ABS project is extremely important for our company. Therefore, we ask you until 08/06/2010. provide information on sending control samples. We hope that your response will clarify the situation and alleviate our concerns regarding the success of the project. Sincerely, |
Dear Andrey Ivanovich! On behalf of the management of Rosstans OJSC, I am writing to you in connection with the need to resolve the situation that has arisen with the implementation of the ABS project. I am forced to report that this situation causes us extreme concern. According to the terms of contract No. A-122 dated 02/07/2010. clause 4.3. 60 days before the start of the planned delivery of products, Star LLC must send control samples of products to Rosstance OJSC, notifying Rosstance OJSC of the fact of shipment. According to the schedule (Additional agreement No. 1 dated 03/11/2010 to Contract No. A-122 dated 02/07/2010), the start date of the planned supply of products is 10/01/2010. The deadline for sending control samples is no later than 08/02/2010. Today – 08/04/2010. At the moment, we have not received information about sending control samples. In this situation, the ability of Star LLC to fulfill its obligations raises serious concerns for Rosstance OJSC and forces it to think about applying penalties provided for in clause 7.2. Contract No. A-122 dated 08/07/2010. To prevent this, we offer you until 08/06/2010. inform us about the situation with sending control samples of products. Sincerely, |
Take note of our information and we are sure that the issue of writing “difficult letters” will be much less labor-intensive for you.
Tamara Vorotyntseva
Pay attention to our training programs on business correspondence:
What to do if you urgently need to get important documents, request up-to-date information, contact the company for assistance, or official? Compose a letter of request according to all the rules of business correspondence and receive a positive response.
From the article you will learn:
How does a business request letter differ from other types of letters?
Business correspondence is the most important part of the document communications system. Letters are her most widespread documents. There are many types of official correspondence. All of it is a form of written dialogue that contributes to solving the most important issues in the activities of organizations. Its genre and thematic range is characterized by wide diversity.
A letter of request is one of the most common types of business correspondence. The need to write such appeals may be caused by for various reasons, and it is not possible to list them all. However, there are a number of features that make this letter among the general array of official documentation.
A formal letter of request can be a tactful request or a diplomatic demand on a current issue. It serves to achieve specific purpose author and is necessary to induce the addressee to take the actions that are necessary for the writer of the request letter.
There are especially many situations when there is a need to draw up a letter of request in management activities. The reason could be: simple situation, which does not require enhanced argumentation and detailed explanations, and a problem, without explaining the essence of which, it is impossible to get a positive answer. In the second case, the author will need to not only state his request, but also justify it, explain to the recipient why it is necessary to act in one way or another.
Existing office templates and standards make it easier to write a formal letter of request. Any business message must comply with the rules of business correspondence. Correspondence is, first of all, the face of the sending company. Its design requires attention to detail and compliance with the rules of business etiquette. In order to draw up a letter of request on behalf of the organization, you will need a letterhead indicating all the necessary details. The application is certified by the signature of an authorized official and the seal of the company.
How to write a formal request letter?
A business letter of request is drawn up according to all the rules of official correspondence. In order to ultimately receive a positive response, when writing an appeal you should adhere to a certain algorithm. It will allow you to structure the content of the letter, convey the main ideas to the addressee, and clearly and clearly state the essence of the problem.
Determine who exactly you are addressing?
It is better to contact the addressee personally. Following generally accepted rules business etiquette, use the address by first name and patronymic. This will help show respect. In addition, a personal request imposes a certain responsibility on the official who received the letter. Even when you need to write a letter of request for a group of people, it is better to personalize the appeal.
Why are you addressing this particular addressee?
It is recommended to explain to the recipient in advance why you contacted him. You can give him a compliment and note his business or personal qualities, past achievements that are important in the context of your appeal. This technique will encourage you to consider the letter with the request more carefully and find an opportunity to satisfy it. It is important to be sincere and not cross the line between compliment and flattery.
How can you justify your request?
Think through your arguments in advance and arrange them in the text letters according to the scheme strong - medium - strongest. Interest the recipient, reveal to him the potential benefits associated with fulfilling your desire. Voice a problem that is relevant to him and show how it can be solved to satisfy your interests. Describe the significance of the problem and let the recipient know that solving it can be beneficial for both of you.
What information should be provided to the recipient?
Describe the problem as concisely and as clearly as possible. Avoid ambiguity and be as specific as possible about the desired result: indicate the exact price, date, percentage, etc. A letter of request requires the addressee to accept management decision. To do this, he needs accurate information: how much, what, when and at what price. These details must be formulated precisely, leaving no room for ambiguity. Otherwise, the initiative may pass to the recipient, the request will be formally granted, but the originator will not receive what he wanted.
What conclusions can be drawn?
After stating the request, it is necessary to modify it and repeat it again, focusing the addressee’s attention on the potential benefits. At the same time, the possible benefit does not always have to be material.
A covering letter is a type of business letter that is needed to describe a package of documents sent to the addressee if these documents do not contain the address part.
Thus, information load cover letter does not, but performs three important functions:
- confirms the fact of sending;
- provides a list of sent documents and instructions for handling them;
- Thanks to registration data, it allows you to determine the deadline.
Like most business letters, the cover letter is on letterhead and receives the sender's reference number. We have discussed the rules for preparing official letters in detail more than once in the magazine, so now we will focus on the features of the cover letter.
A detailed analysis of a service letter with many examples of its composition is available in the article “We draw up a service letter"
Speech patterns
The basis of the cover letter is a list of attachments. The text of the document is short and divided into two parts:
- message about sending documents,
- request for a timely response (reading, approval, return of a signed copy, etc.).
The first part usually starts like this:
- “In fulfillment... we direct you...”,
- "We are sending you..."
- “We present to you...”
Next, you can indicate the purpose of sending documents: "for approval", "for information", "for signing", "to fill"(If we're talking about about the survey form or questionnaire). We recommend using the cliche “we send you” or “we send you”, because You can submit something only for information, but not for signing or approval.
The second part may contain the following words:
- “Please sign, seal and send one copy to our address...”
- “We ask you to consider and send to us within the period established by law...”,
- “Please send to our address one copy of a duly executed…”.
Requisites “Mark about the presence of applications”
As we have already determined, the main thing in a cover letter for documents is the attachments. That's why special attention We will focus on the issue of designing this particular prop. Regardless of how the application is designed, practice business appeal requires a complete listing of the documents attached to the letter, indicating the number of copies and the number of sheets in each of them. Without this information, the cover letter will lose all meaning.
So, when the documents being sent are already reported in the body of the letter, there is no point in listing their names again. It is enough to indicate the number of sheets and copies. See Example 1.
Example 1
A fragment of text and a note about the presence of an application (the name of the application is indicated in the text of the letter)
If the application is not indicated in the body of the letter, in addition to quantitative data, you must indicate its name. If a package includes several documents, the attachments are numbered. See Example 2.
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Example 2
A fragment of text and a mark indicating the presence of the application (the name of the application is indicated in the mark indicating its presence)
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Although GOST R 6.30-2003 states that when listing multiple applications in a mark about their presence the generalizing word before the colon is in the singular “Appendix:”; in such cases, we still recommend writing it in the plural “Appendices:”, as we showed in Example 2.
Firstly, this is correct from the point of view of the rules of the Russian language. And secondly, the developers of this GOST themselves later “corrected themselves” when they began to give explanations regarding its application in their methodological recommendations. See quotations from these two documents below. But many people stubbornly continue to write the word “Application:” in the singular, even if it is followed by a list of several documents. Don't do this and we've explained why.
Document fragment
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GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for document preparation"
3.21. ...If the letter has an attachment that is not named in the text, then indicate its name, the number of sheets and the number of copies; If there are several applications, they are numbered:
Document fragment
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Organizational and administrative documentation. Documentation requirements. Methodical recommendations on the implementation of GOST R 6.30-2003
3.16. ...If the letter has an attachment that is not named in the text, then indicate its name, the number of sheets and the number of copies; if there are several attachments, they are numbered:
There are also discrepancies regarding how to write the word “attachment” in the body of the letter: with little or capital letters, with or without the “No” sign. The fact is that you can indicate the name of the attached document in the text of the cover letter in different ways; compare for yourself by looking at Example 3: in the second case it is appropriate to indicate in brackets that the document is an application, and in subsequent cases we show how this can be done in different ways. All options are correct, it’s just important to maintain uniformity in the letter. Or better yet, in your organization’s office management instructions (or other local normative act, dedicated to similar issues) choose and fix one option, then there will be uniformity in all documents and there will be less confusion among performers.
Example 3
Various ways indicating the name of the application in the body of the letter
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For a bound application, the number of sheets need not be specified (Example 4).
Example 4
Description of the bound application
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When there are so many attachments that it is more convenient to list them on a separate sheet (it will be called “Inventory of attachments to the letter dated... No...”), it will be enough to refer to such an inventory in the letter (Example 5).
Example 5
If there are so many applications that it is more convenient to list them in a separate inventory
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If you attach to your letter another letter that has its own attachment, you need to inform the addressee about this (Example 6).
Example 6
The letter attachment has its own attachment
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Finally, if your letter is addressed to several organizations at once, and the attachment is addressed to only one of them (others receive the letter only for review), this should also be said (Example 7).
Example 7
The attachment is sent to only one email recipient out of several
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A note about the presence of attachments is placed below the text of the letter and above the signature. Usually these distances (indents) are made identical and equal to approximately 2-3 line spacing (this is clearly shown in the example of the design of an entire letter in Example 9).
By general rule, if the document has attachments, then a mark indicating their presence is made on it below the text and above the signature, and on the attached documents (each in the upper right part of the first sheet) it is written which document they are an appendix to (with the designation of the appendix number, if any). several), as in Example 8.
Example 8
Application number and main document data on 1 sheet of application
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But the covering letter has the accounting function of the documents being sent, acting as a kind of inventory of the attachments in the envelope; in reality, the documents named in such a letter as attachments are sent. If the letter had a different function (for example, it was an offer, making an offer to sign an agreement and listing the terms of the proposed cooperation), then the “key” document in its meaning would be the letter, and the attached documents would only help it fulfill its function. But we are talking about a cover letter, and in this case you should not “spoil” the documents being sent with information about the “inventory of contents in the envelope” - i.e. There is no need to put such a mark on them!
Signing and registration with the sender
The signatory of a business letter is the same official as in regular business correspondence (usually either the head of the organization or an authorized top manager). If we are talking about sending primary accounting documents, the chief accountant can also sign the letter.
To prevent the recipient of the letter from later asking all clarifying questions to its signatory (indicated by number 1 in Example 9), the executor should also be indicated in this document (ibid., see number 2).
Before sending, the cover letter must be assigned an outgoing number (indicated by the number 3).
And the addressee will assign him his incoming number when registering the fact of receipt of the document, while the date of receipt and the incoming number can be indicated on it (handwritten or using a stamp, as in Example 9 - see number 4).
Example 9
Cover letter
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Example 11
Cover letter form for applicants - individuals
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Surprise for applicants - individuals
The need to write a cover letter for documents concerns everyone, regardless of whether it is an organization or individual. Meanwhile, when he comes to the organization ordinary person, as a rule, no letter is drawn up to accompany his documents. It’s a pity, because it would be more convenient for you not to remember and somehow record it yourself, but to have information written by the visitor: from whom, what documents, to which of your employees and why to transfer. If you systematically deal with individuals, especially on a number of standard issues, and at the same time receive from them documents with which your organization must then do something, then we recommend that you develop a cover letter form for such cases and ask each such person to fill it out visitor. See example form in Example 11.
You will register the completed form and give a copy of the letter with the incoming number to the applicant, and send the package of documents received from him along the proper route. Then, when you call to inquire about your documents, the person will no longer ask about the “dacha in Malinovka”, but about a certain letter with a unique index.
Please respond within a certain time frame
Many organizations like to immediately set a deadline for the addressee in their cover letters, and the methods can vary from polite “We ask you to sign the documents and return them within ten days.” to imperative “The response time to a letter is 5 working days”. Is it worth writing like this? And how to react to such conditions?
Let us remember that according to the rules of business dealings. This guideline should be remembered if there is no other deadline in the cover letter.
Put mandatory period execution can only be carried out by a higher, controlling organization or any government agency, binding on you normative document. The parties themselves can agree and document the voluntarily assumed obligations:
Example 10
The deadline for responding to a letter can be established in the contract
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The agreement provides for a mandatory pre-trial procedure for resolving disputes and disagreements. A Party that believes that its rights under this Agreement have been violated is obliged to send a written reasoned claim to the other Party. The party that has received a written reasoned claim is obliged to consider it and give a written reasoned response within 10 (Ten) calendar days from the moment it was received...
When equals in company status are communicating (if previously no one above them or they have not established rules of interaction for themselves), you can ask for a faster response, but you need a good reason for this. For example: “Please send the completed questionnaire within fourteen days, since we must provide a response to the Ministry of Health of the Russian Federation by October 1, 2013.”. Orders in such cases are incorrect, including from the point of view of business etiquette.
Storing Cover Letters
A covering letter becomes unnecessary as soon as the performer picks up its applications and makes sure that they are complete. From now on, work will be done on them, and the letter should be marked as completed and placed in the file.
The question often arises about how to store cover letters and attachments to them: separately or together? Usually, an attachment to a letter is placed in a special file reserved specifically for this type of document. There is no place for cover letters: certificates of work performed, invoices, contracts and many other documents are stored separately and often for different periods of time.
This point should be taken into account when compiling a list of cases. Some companies (with a small volume of document flow) create one file “Covering Letters” and place all letters of this kind in it, regardless of what was attached to them. Others have to create several cases from cover letters and place them in case lists structural divisions. Then, for example, the sent contract will go into the “Service Agreements” file, and the cover letter to it will go into the “Covering letters for contracts for core activities” file.
It also happens that the letter remains in storage at the company, but the attachment does not. This applies, for example, to draft documents (as in Example 9). The draft regulation is not yet a document and will most likely be subject to corrections more than once; it is not necessary to store it.
As you can see, there is nothing complicated in composing a cover letter, but it itself can save not only your documents, but also time.
A slight difficulty, as usual, may arise when a company implements the rule of drawing up and submitting a properly executed cover letter along with a package of documents. But this problem can be solved quite simply by setting of this rule in local regulations. And the benefits of it are difficult to overestimate.
Footnotes
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6.2.1. Business meetings and visits
Conducting business activities involves active contacts with partners and clients, and often these are in the nature of personal meetings. In addition, business activities practice the exchange of specialists, their education and training. Agreements on such meetings and visits are usually reached as a result of the exchange of relevant letters.
Examples of such letters are given in this section.
Letter of proposal for a meeting to discuss business cooperation. Answer needed
We inform you that Mr. can visit your company's office in the afternoon (date).
This visit would allow us to discuss issues of mutual interest and explore opportunities further development our business relations.
Mister. authorized to conduct business on behalf of our company.
We would like to receive confirmation of your meeting date from you. If this date does not suit you, please tell us another date.
Letter of response to a proposal for a meeting
Thank you for your notice regarding Mr.'s visit. to our office on __ (date). We will be glad to meet him and are ready to discuss with him our mutual business interests and prospects for cooperation.
Letter of proposal for a meeting to discuss business cooperation
During the Moscow Fair, you visited our representative office and showed interest in our new products, in particular, dental equipment.
I would be happy to discuss with you the possibility of selling medical equipment in your region and thus establishing connections with your company. We could meet at our central office in Moscow or, at your discretion, at your company's office in Novosibirsk.
I'm counting on see you soon with you.
Letter of invitation
I am contacting you to find out if you would agree to accept an invitation from ____ (company name). Let me assure you that we really want to see you here and will do everything in our power to make your stay with us enjoyable. If you are ready to accept our invitation, please let us know which dates are most convenient for you.
I would like to know if you would consider it possible to come to. and send us a message about your recent works, paying special attention to the problems. If this is acceptable to you, I would suggest April, although of course we would be happy to arrange this visit for any date that suits you. We will be very pleased to show you our company.
Letter of invitation requesting to speak at the seminar
As we were informed from the local chamber of commerce and industry, you will visit our city next month.
We would be very glad if you took part in our seminar for. to __ (topic) October 24 from 10.00 to 13.00. We usually arrange a lecture for about 1 hour followed by discussion. About 40 people will be present.
You can speak on any topic related to our activities. If you cannot come on this particular day, we are ready to reschedule the seminar to another day of the week, starting from October 20, or even to the next week at your discretion.
If necessary, we can book you a hotel room.
We will be very grateful if you accept this invitation.
Letter requesting a meeting
Our company started working on... and I recently learned that your company is working on the same problem, so I would be very grateful if you could invite me to meet with you and your colleagues. Such a meeting would be very useful for us and, I hope, for you too.
Please let me know if you can receive me and, if so, when.
Letter of consent to accept the invitation
I am pleased to announce that this year allows me to accept your kind invitation to visit your company. I have a trip planned for this year Kaliningrad region, which will allow me to link this trip with your invitation. I can provide you with a schedule of my trip, which I hope will help you prepare for your visit.
Letter of gratitude for organizing the visit
Thank you for your kind assistance in preparations related to my upcoming visit to Karelia. I am completely satisfied with all the organizational measures taken by your company and sincerely thank you for your interest in this matter.
Letter requesting a meeting
I took the liberty of writing to you to ask for a meeting on any day convenient for you. I would appreciate it if you could spare me an hour or so to discuss. If you can receive me, please let me know the day and time I should come.
Letter of gratitude for the hospitality provided with an invitation to make a return visit
We would like to express our gratitude to you for the friendly welcome you gave to our employee Mr. We are confident that the agreements reached during this meeting will yield positive results for both sides.
We confirm the agreement according to which Mr. A representative of your company will pay us a visit to. at the end of the month for further negotiations. We assure you that Mister. will be in the position of a guest during the entire duration of his visit.
Letter of request to organize a reception for a specific person
We would like to inform you that (name) will be arriving at (place, date) and we would appreciate it if you could make arrangements for him (factory visit, customer meeting, etc.) during his visit.
(Name) will arrive (how vehicle), and we would also ask you to meet him and reserve a hotel room for the duration. days. Necessary amenities (room characteristics).
Please let us know what you managed to do to receive this person.
We would like to thank you for the hospitality (friendly welcome) extended to our representative Mr.
Letter requesting a meeting
Letter #1:
Dear Ivan Ivanovich ,
We have received your complaint about [problem] and would like to meet and discuss your concerns. We make an appointment for June 15, 2013 at 1:00 p.m.. Please, let's discuss your problems and ways to solve them.
Thank you for your desire to improve our organization and for your honest comments. We look forward to meeting with you and working out a positive solution.
Letter #2:
Dear Ivan Ivanovich ,
I would be glad if you would join our company. You know I've been looking for someone with your skills for months. I think that you would be an ideal candidate for our organization.
I would like to meet you June 10, 2013 d. to discuss the possibility of your transition to us. Please call me so we can make an appointment. Hope to see you soon.
Untitled
Sample formal letter for a business meeting
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Business request letter in English
By doing this you will help in the development of our site!
Very often there is a need to contact someone with a written business request for English. There are many types of business requests, here are just a few of them:
How to write business letter-request
The structure of a business request letter in English, as well as the rules of communication when writing it, are practically no different from a standard business letter in English.
However there are several simple rules drafting a business letter of request, following which you can increase the chances of getting consent to what you are asking to do.
Keep it simple. In the first paragraph of the letter, indicate to the recipient the reason for your contact.
If necessary, give the person you are writing to relevant information to help him remember you. For example, if you are writing to your former teacher, explain in what year and in what department you studied with him. In case of a letter former leader, remind him of when you worked with them. This data will help the recipient of your request remember you.
Briefly explain what exactly you are asking from him. If your request has a deadline, then indicate it immediately after the request itself.
Give the reader all the information that needs to be relevant to your request.
Add any supporting information that the recipient of your request may need.
Indicate your contact information, including full name, postal address, telephone number and address email in the body of the letter. Encourage the reader to contact you if they have any questions or concerns about your request.
Thank the person for their help.
This message is submitted to the registration authority and is issued at the request of the tenant: Toyota Alteza repair manual.
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