How to write a thank you note for good work: sample. Thank you letter to employee

Letters of gratitude for assistance provided are one of the types of official letters. Their name speaks for itself; there is no need to explain what it means. But what should the text for assistance provided be? After all, in the end, this is an official document, and not just a message in social network or a nod when meeting in person. In this article we will tell you about the assistance provided and give examples to make it easier to understand the compilation.

Code of Politeness

Business communication has its own characteristics. It does not tolerate familiarity and excessive emotionality. At the same time, it is intended to express certain feelings. special forms. A letter of gratitude for assistance provided (a sample will be presented below) is a common practice for establishing partnerships, as well as a guarantee of pleasant cooperation.

When should you express gratitude in the form of a letter?

Of course, it’s not worth writing up a whole paper for some minor details. In this case the text thank you letter for the assistance provided will not exceed even a line. But it is still not necessary to wait for something completely large-scale - regular cooperation is more than suitable.

Why give thanks?

Practice shows: on post-Soviet space for the assistance they provided were not yet popular. Perhaps due to the fact that the mentality is not conducive to similar form expressing your feelings. And in vain: it has many advantages.

First of all, this great way stand out, be remembered. Secondly, this is the key to further successful cooperation. And thirdly, it is simply polite and pleasant. It will also be nice to receive it in the form of a letter to the person to whom it is sent.

How and what to write?

Letters of gratitude for assistance provided are written almost in free form. The most important thing about them is to express your appreciation, not make demands.

Depending on the scale of assistance provided and other nuances responsible for how official the letter will be, you will need to follow the following rules:

• Always write a request first. In a strict, solemn letter of thanks, this may be the characteristic “dear”, but in a simpler, friendly note, you can completely use a personal address by name and patronymic without any epithets.
• Regarding personal character, there are two pieces of advice: on the one hand, do not complicate the text of the letter of gratitude to sponsors for the assistance provided (or to anyone else) with turns and pretentiousness, on the other hand, arrange everything almost pompously. Which one should you stick to? The second option is more suitable for a letter from an organization, while a letter of gratitude to the organization for the assistance provided personally from the specified citizen will be much better received if it is drawn up according to the first advice.
• Typing on a computer is not required. It is quite possible to write for the assistance provided or other kind of support by hand. Even if you choose to type on your PC, it's a good idea to set it to an italic or calligraphic font that conveys a friendly "thank you" rather than a stern notice.
• Don't be afraid to use epithets anyway and actually write beautiful words. Although letters of gratitude for assistance provided are considered a business style of communication, there is no place for dry officialdom in them, but rather sincerity is more important, otherwise they will seem like a forced measure.
• Share what you are grateful for and how important it is to you. It's not as difficult as it seems.

Examples

After the theoretical introduction, we come to much more illustrative examples.

Some people recommend making thank-you note forms in advance. Not a bad idea, but you need to remember that a form means a prepared font, background, frame. You shouldn't make a form like the template for a contract, in which you only need to fill out the recipient's first and last name, this gives the unfavorable impression that the sender is stamping out such “thank you”s without really caring about them. The purpose of the correct form is to think about what kind of letter would be most pleasant to read and perceive.

Sponsors

A letter of gratitude to sponsors for their assistance is presented below as an example.

"Dear Nikita Petrovich!The administration of the Yekaterinburg Theater of Young Talents sincerely thanks you for providing sponsorship in organizing the city competition for young directors.

The success of the project would not have been possible without your contribution, and we say thank you very much for helping us implement such a large-scale event, which, without a doubt, raised the cultural level of our society and allowed many children and adolescents to express themselves.

We wish you and your team further success, successful projects, prosperity in all types of activities and assistance from partners.We hope that you will realize all your plans.

Sincerely,Mikhail Sorokin and the team of the Yekaterinburg Theater of Young Talents."

Sample No. 2

"Alexander Igorevich!The public program “Well-Being in Every Home” expresses our sincere gratitude to you for your support. We guarantee that all financial aid, provided by you, will be used to put the buildings of nursing homes in order and, in addition, to purchase the required medical supplies in order to improve the condition of people of retirement age.

We admire your mercy, as a result of which the lives of those who need our help will become a little better.

We wish you not only prosperity in business, financial well-being And career growth, but also so that all the good and happiness that you helped bring to the world of the disadvantaged will return to you and your family many times over.

Respectfully,Ivan Surikov."

To the deputy

A letter of gratitude to the deputy for the assistance provided can be sent to the chairman State Duma addressed to the relevant official or be a personal appeal to the person who provided support. Its content is also different: from gratitude for a specifically specified resolved issue to generalized gratitude.

Example

"To the Chairman of the State Duma A.S. Koreshkov

Letter of gratitude for assistance provided.

I would like to express my gratitude to State Duma deputy Andrei Sergeevich Mashkov, who always responds to the requests of citizens, resolves issues in a timely manner and generally contributes in every possible way to the improvement of our city.On my own behalf I would like to wish him all the best and success.

Sincerely,resident of Yekaterinburg Vyacheslav Mironov."

Personal appeal

"Dear Eduard Semenovich!Thank you very much from our entire family for solving our housing issue. We thank you for your responsiveness and wish that your kindness does not go unnoticed, and that you and your loved ones are always happy!

The Mironchuk family."

Organizations

A letter of gratitude from the organization for the assistance provided can be sent to both the general director of the company and an individual employee. It can also contain an appeal to the entire team that has shown special assistance in a particular matter.

In addition, letters of gratitude for assistance provided from one organization to another have their own characteristics: often after expressing gratitude for the support, at the end a clarification of agreements, an offer of further cooperation, advertising, etc. are written. Papers of this kind are more related to business communication, since gratitude is mixed with the business benefit of each party.

Below is an example of such a thank you letter.

"Comrades!Let me express my gratitude to you for the welcome given to a representative of our company in your company. We hope that all the agreements that were reached at this meeting will be implemented.We also look forward to a pleasant cooperation with you!

Sincerely,the team of the organization "Cosmotour".

From an individual

"To the General Director of Darena LLC."

Letter of thanks.

Many thanks to your employee, Mikhail Sergeevich Aravtsov, who quickly and efficiently resolved my issue.I hope you will encourage him for his efforts.

Sincerely, Nikita Skvortsov."

Frequent revolutions

As you can see, some rotations are repeated in all samples. They are typical for all papers of the type under consideration.

• “I express my gratitude”;
• “I want to express my gratitude”;
• “thank you for your assistance/help/support”;
• “We want to say thank you,” etc.

Interview

It would seem, what does the interview and writing thank you letters have to do with it? But the West is already instilling new traditions in us. A thank you letter after an interview is becoming increasingly common.

The fact that many in the post-Soviet space have not even heard of this is even a plus - you can stand out among your competitors in workplace, to be remembered in the eyes of the employer, to show oneself with the best side, which means you are most likely to get a vacant position.

Advantages

In addition to these properties, a thank you letter after an interview can serve another purpose, namely to help correct mistakes made during the interview. Of course, it will not be possible to smooth out gross mistakes, but it is very possible to finish saying something, send a file that was mentioned during the meeting.

Three cases when you need to write a thank you letter after an interview:

• if you are truly grateful;
• if you really want to get a position;
• if you do not want to get the position, to explain the reason for the refusal.

Differences between Western practice and traditional thank you letters

When a Russian person mentions a letter of gratitude, something similar to a solemn letter appears in his head. Perhaps this is why there are problems with writing it - it seems that there are so many requirements and if you make even one mistake, everything will go wrong.

But that's not true. In most cases, it is enough to actually express your gratitude, write to whom, from whom and why the paper was drawn up. A good example are not framed A4 sheets, but simple notes written by our Western colleagues, they briefly and clearly express the essence and there are no unnecessary elements.

Finally

In this article, we tried to talk in as much detail as possible about how to write a thank you letter. It also has enough examples to get you started. They clearly illustrate what this paper should be. There is no need to write according to samples - sincerity in such a matter speaks for itself.

One important advice: if you don’t want to thank, don’t see the need for it and don’t feel grateful, it’s better not to really thank.

If there is a need to express gratitude to any organization, then it is convenient to do this with the help of a letter of gratitude. This is a business thank you letter that can be sent to your partner in person, by mail, or online. You can download a sample letter from the link at the end of the article.

How to write a thank you letter?

If it is written by one organization with the purpose of expressing gratitude for something to another organization, then it is logical to draw up this document on company letterhead. This will make the letter look formal and businesslike.

The structure of a thank you letter is discussed in detail in this article. You can read it.

When addressing a letter to an organization, you must indicate the last name, first name, patronymic and position of the head of this organization, as well as the name of the enterprise itself.

The text should also indicate what the organization is grateful for. As a rule, one organization can thank another for long-term relationships, mutually beneficial partnerships, successful negotiations, hospitality during a personal visit, timely services and work, timely delivered goods, etc.

A letter of gratitude drawn up in this way must be signed by the head of the organization that compiled the document.

A sample thank you letter might look like this:

Dear Pyotr Nikolaevich!

Letter of gratitude from the organization

Letters of thanks between legal entities are also common and accepted as written thanks addressed to people. Their content is distinguished by a business style, restraint and fairly strict formality.

In this case, the formatting of the text of the letter must comply with certain rules. What rules you need to follow when writing a text can be read in the article: How to write a thank you letter.

Letters of gratitude to the organization can be responsive or proactive.

If you need to write a thank you letter to an organization, we offer several text writing samples.

1. Text of the letter of gratitude from the organization for conducting employee training.

Dear Valery Nikolaevich!

JSC Gamma expresses gratitude consulting company"Garant-Consulting" for the training of employees in the field of "industrial processing of non-ferrous metals."

As a result of the training, the level of professionalism of employees has increased significantly, which has a positive effect on labor productivity, as well as production safety. As a result of training, our employees:

OJSC Gamma expresses hope for further cooperation with your company and recommends that all enterprises in the industry conduct employee training with the involvement of the Garant-Consulting company.

CEO

OJSC Gamma O.A. Sysuev

2. Sample text of a letter of gratitude addressed to the organization for participation in the event

The administration of the city of Avachinsk expresses its sincere gratitude to the management and staff of Sochielectrostoy CJSC for their participation and full support of the “Do good in your native land” campaign held at the beginning of summer. Thanks to the professionalism and spiritual impulse of the team of JSC Sochielectrostoy, the action attracted a record number of participants and achieved its goal, namely, uniting people from different social strata in helping those in need.

Head of Administration Z.K. Zaitsev

3. Sample letter of gratitude to the organization for cooperation

The management of the Trans-Stroy-Export company notes with a feeling of deep satisfaction that for 20 years, on mutually beneficial terms, it has been closely cooperating with Vagondetal OJSC. Over the course of all these years, not only business relations have developed between our companies, but also relationships of mutual understanding and mutual assistance in difficult conditions market economy. Joint participation in various charity events and events brought our teams together.

The Trans-Stroy-Export company thanks Vagondetal OJSC for its long-term cooperation and expresses confidence in the continuation of this cooperation in the future.

Chairman of the Board

"Trans-Stroy-Export" N.S. Deryagin

A thank you letter is a business document that can be addressed to an organization or a specific person. In this article we offer several options for writing a letter of gratitude for a legal entity - an organization.

As a rule, a letter is written from another organization with the purpose of thanking for the reception provided, a sincere meeting, Active participation in a joint event, successful negotiations, long-term cooperation, timely delivered goods, well-done work or services provided. It can also be a response to a letter of invitation or a letter of congratulations.

There are many reasons for writing such a document; usually partners write letters of gratitude to each other, this allows you to be more loyal towards each other and improves the image of the companies.

A letter of gratitude to the organization is drawn up on the organization’s letterhead.

On a note! We also offer options for formatting a thank you letter for cooperation - download. for an employee - download.

Texts of a letter of gratitude to the organization

1. Text of the letter of gratitude for the hospitable welcome

Dear Pyotr Nikolaevich!

Thank you for the warm welcome and hospitality provided during our visit to you.

We hope that the negotiations held during the reception will contribute to the further strengthening and development of partnerships.

Sincerely,

Director of Alpha LLC Nikolaev A.A. Nikolaev

2. Text of the organization’s letter of gratitude for timely delivery of goods

Alliance LLC expresses sincere gratitude to Mebelshchik LLC for fast and timely delivery upholstered furniture in 2014.

We express confidence in maintaining and strengthening existing business relations, and hope for long-term and successful cooperation.

Director of Alliance LLC Popov A.A. Popov

3. Text of the letter of gratitude to the organization for cooperation

Interplus LLC expresses sincere gratitude to Forestry LLC for long-term and mutually beneficial cooperation in 2014.

Thank you for your individual approach and uninterrupted work in 2014.

We hope to continue our cooperation and strengthen our relationship.

Director of Interplus LLC Ivanov V.A.Ivanov

You can read how to write a thank you letter in this article. where will you find useful recommendations and advice on the preparation of this document.

Letter of gratitude from the organization

A thank you letter is a type of formal letter expressing gratitude for some assignment, help or service. When compiling it, you do not need to follow strict rules; if possible, it is better to print it on your organization’s letterhead.

Sample letter of gratitude to an organization

2. Sample text of a letter of gratitude to the organization for cooperation.

To the Director of Neftetruboprovodtekhnika LLC Dolzhansky D.A. Dear Denis Alekseevich!

I, as the head of the company KonsaltResurs CJSC, would like to express my gratitude to you for the mutually beneficial cooperation and timely payment of your orders. I hope next year we will continue to cooperate fruitfully and our partnership will strengthen. I would like to wish your company new large-scale projects that will make your company even more successful and bring you greater profits!

Application, Act, International passport, Resume, Characteristics, Receipt, Autobiography, Order ↓

Letter #1:

Dear Ivan Ivanovich,

[name of organization] expresses gratitude to [name of organization] for their professionalism and dedication in their work.

Our firm has repeatedly turned to specialists from [name of organization] for legal advice and support, and has always received qualified assistance from lawyers.

A flexible approach and responsibility in work helped our company minimize financial and legal risks and improve legal support company activities.

We wish you further success and look forward to fruitful cooperation.

Petr Petrov

Letter #2:

Dear Ivan Ivanovich,

[name of organization] has been cooperating with [name of organization] for several years now. All this time, [name of organization] has successfully provided qualified services to represent interests in the courts.

The specialists of the company [name of organization] demonstrated excellent knowledge of the law and the ability to apply new progressive legal and economic technologies.

We express our deep gratitude for efficient work and we look forward to further successful cooperation.

Petr Petrov

Letter #3:

Dear Ivan Ivanovich,

We thank the staff of the law firm [name of organization] for high quality and efficiency of services provided. The main advantage of employees is the ability to quickly, skillfully and conscientiously perform assigned tasks, as well as the commitment and accuracy shown in the process of work.

Petr Petrov

Letter #4:

Dear Ivan Ivanovich,

We thank the employees of the law firm [name of organization] for their professional and prompt assistance in resolving corporate issues in the field of entrepreneurial activity.

With hope for further fruitful cooperation.

Petr Petrov

Letter #5:

Dear Ivan Ivanovich,

We express our gratitude to all the specialists and employees of [organization name] for the timely services provided in bringing the constituent documents into compliance.

We thank you for your cooperation and wish further growth and prosperity to your company!

Petr Petrov

Letter #6:

Dear Ivan Ivanovich,

We express our gratitude to the law firm [name of organization] for resolving issues in the field of legal support for the activities of firms, providing clients with qualified assistance in the process of opening accounts legal entities, as well as quality and high professionalism at work.

We hope for further fruitful cooperation and wish further prosperity to the company.

Petr Petrov

Letter #7:

Dear Ivan Ivanovich,

[name of organization] expresses sincere gratitude to company [name of organization] for the professionalism and quality of services provided.

In the process of working together, we became convinced of the high qualifications of the employees of [organization name], which allows them to successfully solve problems of any complexity.

We hope that you will not change your chosen policy of communication with clients and will remain a reliable and trustworthy partner for a long time.

Petr Petrov

Letter #8:

Dear Ivan Ivanovich,

We thank the employees of [organization name] for their services. It is pleasant to note the qualifications and professional competence of the lawyers, attentiveness and accuracy when preparing documents.

I would like to continue our mutually beneficial partnership with your company and wish you success in your professional career.

Petr Petrov

Letter #9:

Dear Ivan Ivanovich,

We thank [name of organization] for their professionalism and competence. It is pleasant to emphasize that the company’s employees have such qualities as commitment, punctuality, and the ability to quickly navigate in the most difficult situations.

We wish your company continued success and look forward to continuing to work together.

Petr Petrov

Letter #10:

Dear Ivan Ivanovich,

[name of organization] thanks the employees of [name of organization] for their professionalism, competence, attentiveness and accuracy when working with clients. [name of organization] has established itself as a serious company that clearly fulfills its tasks and is results-oriented.

We hope to continue cooperation in the future!

Petr Petrov

Letter #11:

Dear Ivan Ivanovich,

The management and team of [organization name] sincerely thanks you for the competent, professional assistance provided in resolving the company’s legal issues.

I would like to note the prompt response to all the nuances that arise during the work process. We especially note lively human participation and interest in achieving results.

Thank you for your fruitful work and your individual approach to our company. We hope to continue the existing business relationship.

Petr Petrov

Letter #12:

Dear Ivan Ivanovich,

[organization name] would like to thank the staff of [organization name]. The high qualifications, professionalism and commitment of our lawyers allowed us to quickly and efficiently resolve any issues in the field of legal support for our company.

We hope for further fruitful cooperation and sincerely wish prosperity to your company!

Petr Petrov

Letter #13:

Dear Ivan Ivanovich,

We express our gratitude to all the specialists, employees of [name of organization] and personally to the lawyer [last name, first name, patronymic] for business cooperation and prompt solution of the assigned tasks.

Letter #14:

Dear Ivan Ivanovich,

Let me express my sincere gratitude to the team of [name of organization] for the qualified legal assistance provided.

We highly appreciate the quality of services and professionalism of your organization’s lawyers.

We hope that further cooperation will be just as effective and fruitful.

Petr Petrov

Letter #15:

Dear Ivan Ivanovich,

With this letter we express our sincere gratitude and appreciation for your professional and legal support provided to our company.

In the rendering market legal services Your company has established itself as one of the best and reliable organizations capable of efficiently and competently organizing the work of an enterprise in the field of legal and economic activities.

Good luck, success and growth in your professional activities!

A letter of gratitude to an organization is a formal letter expressing good words to her for the work done, for participation in the event, for cooperation and other merits. In this article we offer several examples of writing such a thank you letter.

A letter of gratitude has a certain structure:

• The addressee is indicated at the very top of the form.
• There is an appeal from the organization expressing gratitude to the organization that will be the addressee.
• The text is written not official, but freely, depending on the situation for which gratitude is expressed.
• The signature indicates the full name and position of the person expressing gratitude.

You can read more about the procedure for writing a thank you letter.

Texts of a letter of gratitude to the organization

1. Sample letter of gratitude to an organization for hosting

To the Director of LLC "Company 1"

Chernyshov I. I.

Dear Ivan Ivanovich!

CJSC "Company" expresses gratitude to you for your hospitality and warm welcome.

We express nice words to everyone who took part in organizing our meeting.

The meeting and the discussion of important issues of joint cooperation contributed to our further mutually beneficial work.

2. Text of the organization’s letter of gratitude for the supply of goods

To the Director of JSC "Enterprises 1"

Belenky I.I.

LLC "Enterprise 2" expresses gratitude to the company CJSC "Enterprise 1" for the fruitful and mutually beneficial cooperation in the supply household appliances.

The company JSC "Enterprise 1" has proven itself to be a responsible and conscientious supplier of household appliances and their components. Diligence, constant development, individual approach to the customer, speed of delivery - these are the best distinctive features your organization. The employees of your company are highly qualified professionals, cooperation with whom not only brings benefits, but also gives pleasure.

The successful development of a company largely depends not only on the actions of management, but also on how productive the work of employees is. When there are incentives, people will definitely try. The company can stimulate not only financially, but also morally - to express gratitude for the work.

What is this document and why is it important?

A so-called thank you letter is a non-commercial business letter that expresses gratitude to an employee for certain achievements. For example:

• execution of instructions;
• plan overfulfilment;
• successful implementation of the project;
• initiative, etc.

At first glance, it may seem that gratitude for Good work, many years of work or cooperation are not needed by anyone. But this is a misconception.

Firstly, the employee will be pleased that management appreciated all the efforts. Recognition and respect will appear among others and colleagues. As a result, you will want to do even better.

Secondly, this type of reward encourages colleagues to observe labor discipline and successfully perform their duties.

Thirdly, the fact of reward has a positive effect on the employee’s career.

Article 191 of the Labor Code of the Russian Federation lists different types incentives. Among them is a declaration of gratitude. If you don’t have the opportunity to give a bonus or buy a valuable gift, please your employees with at least a letter of gratitude.

When they make a decision

A prerequisite for the execution of the document in question is the conscientious performance of duties in accordance with:

• with job description;
• labor protection requirements;
• internal regulations;
• qualification characteristics of the work;
• other documents.

The main reason for declaring gratitude for an employee’s work may be:

• improvement of labor indicators;
• participation in a significant event;
• proposals for improving the organization's work;
• significant overfulfillment of the work plan;
• implementation of a serious project;
• improvement of enterprise technologies, etc.

Specific merits must be recorded in internal regulatory documents companies.

What formalities need to be completed

When declaring gratitude for work, an employee must comply with some formalities so that there are no questions from regulatory authorities. Remember 3 things:

How to write gratitude: a general approach

Many employers are interested in the question of where to get a sample and how to write a thank you letter for good work. There are no strict rules, but when composing the text, try to adhere to formal business style and use letterhead. General structure document is something like this:

How to write a thank you letter for cooperation

A sample text of gratitude for cooperation is presented below. This paper contains the same details as when writing business letters: FULL NAME. person, position. They also put the employer’s signature, his position, initials and surname.

The peculiarity lies in the fact that they express words of gratitude and hope for continuing business relations in the future.

Moral encouragement for conscientious work

When a person works with great dedication to achieve high economic performance and performs duties efficiently, be sure to reward him with gratitude for his conscientious work. Otherwise, over time, the “spark” may go out. Especially if it is not possible to present the award. Example text:

How to reward employees with many years of experience

Some people have been working in the organization for more than one year. It would be unfair not to pay attention to this. Reward them with gratitude for their many years of work. A sample text is provided below:

Reward for quality work done

If you want to express gratitude to an employee for the work done, the content of the letter could be as follows:

Remember this effective way incentives, like a letter of gratitude. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.