Registered valuable letter with notification. Difference between registered and valued letter

09.26.2018, Sashka Bukashka

The attachment inventory is a legally significant confirmation of the contents of the letter.

Russian Post offers several ways to send a letter with various additional options. Inventory of attachment form 107 allows you to legally certify the contents.

Why do you need a list of attachments in a letter?

Russian Post provides an inventory form not only to collect money. This happens if parcels or packages go missing. But the contents of the letters can also be described. It would seem, what kind of financial responsibility can we talk about?

But there is still responsibility here, only legal. As a rule, the postal inventory form f. 107 download try to send documents to government bodies or for the purpose of official correspondence with partners or debtors. This paper (postal inventory of the attachment) becomes confirmation that:

the letter with the specified contents was actually sent;
it happened on the date stamped;
the sender was the declared person.

Such a letter cannot be sealed at home. The post office employee must inspect what is inside it and compare it with what is listed in the inventory. After this, he will certify with his signature and seal the list prepared by the sender.

Therefore, an inventory of documents (Russian Post form) can act, for example, as evidence in court. It is required in case of referral pre-trial claims or notifications about unilateral termination agreement.

Inventory of attachments (Russian Post): form

If you need a postal inventory, you can fill out and print the form directly on the Russian Post website. Full name It is better to indicate in full to avoid controversial issues.

The tabular part consists of three columns. In these three columns of the investment inventory, you need to indicate the names of the items, their quantity and declared value. Here are the basic recommendations for filling them out:

You can list both the names of documents sent by letter and the names of valuable things, if we're talking about about a parcel or parcel. In the first case, the value is difficult to determine. It is enough to put a conditional amount (for example, one ruble).
The quantity can be specified in relation to both copies of documents and the sheets contained in them (if the latter are not stitched and numbered).
To add lines, you need to click on the “+” icon under the table the required number of times.
After Form 107 (Russian Post) is completed, the form can be downloaded in finished form. To do this, click the blue button below.

If you are more familiar with the classic postal inventory, the 2018 Word form is also possible. You can also fill out the inventory by hand. However, you will have to do this twice: the form must be in duplicate. One will remain with the sender, the other employee will place it in an envelope.

How to send a letter with an attachment description

The completed inventory form and an open envelope must be brought to the department. There's an employee:

checks the list with the contents;
will sign and seal;
will assign an identifier number for tracking (such a letter is always registered);
will issue a receipt with all the data.

When the recipient comes to the branch to receive a letter, he will only be able to open it in the presence of an employee. Together they will ensure that the shipment is complete. If something is missing, you will need to draw up an act to conduct an investigation and search for the loss. It lasts up to two months.

Parceling is a procedure that has not lost its relevance over time. Valuable parcel post, as well as registered letter, has certain rules shipment (list of items that are allowed for shipment) and acceptable weight limits. You can use the services of Russian Post on the territory of the Russian Federation.

What is this

Declared value is a guarantee that the sent parcel will reach the recipient and its contents will be preserved. Most often, those that contain expensive equipment are declared valuable parcels - mobile phones, cameras, laptops, tablets. In this case, declaring the value of the shipment is a mandatory condition. For valuable parcels and cargo transport company and the post office is responsible. In addition, letters and parcels are financially protected from damage and loss.

If delivery deadlines for valuable items are missed or they are lost or damaged, the sender has the right to demand compensation at the post office. Valuable items are sent only from the post office. They must be registered.

The value is assigned by the sender himself. Postal workers indicate the amount on the envelope, package or packaging, as well as other information. The cost is indicated in numbers and words. The post office charges a commission for sending, which is four percent of the value. The EMS express fee is less - only one percent. If a valuable parcel is sent by cash on delivery, an inventory must be attached.

How to send

The parcel with declared value should be sent to the post office. Parcels, packages and letters, decorated accordingly, are accepted by operators. The parcel must correspond to the dimensions, weight, value and not contain items prohibited for shipment. Before sending the parcel, it must be packaged correctly. Most often, you can purchase packaging (boxes, bags, envelopes) at the post office. Standard packaging has empty fields where you should enter the recipient's address and other information about the shipment (the amount of value and cash on delivery). The sender and recipient details look like this:

Last name, first name, patronymic.
Street name, house or apartment number.
Locality.
District.
Region (region, territory, republic).
Country.
Postal code.

Other information is also indicated if the declared value of the parcel is high. Before sending, the postal worker checks whether the parcel is packed correctly and that the fields are filled in. If everything is correct, the operator accepts the shipment after final payment.

Parcel

What does "declared value" mean? It is imposed on all items sent that are of high value. It is determined by the sender himself. Parcels sent with a declared value are always sent cash on delivery. The parcel may contain magazines, books, equipment, items. Permissible weight ranges from 100 grams to two kilograms. The rules for sending large parcels depend on what type of parcel is chosen. It should be noted that the cost of sending a parcel is lower than that of a parcel. If the contents of the package weigh more than two kilograms, and its price is more than ten thousand, postal employees have the right to refuse delivery by parcel post.

The sender has access to the service of sending a registered parcel. This is a registered package that requires signature confirmation from the sender and recipient upon delivery by specified address. In order to send a registered parcel, you must fill out a special form at the post office. If you need to send a parcel abroad, the rules for such shipments apply the same as in Russia. The only difference is that you should use a bag instead of a box; the weight of the contents can reach two kilograms. Tariffs for transporting parcels abroad are higher.

Letter

The declared value of a letter is a guarantee in case of its loss or damage. As with a parcel post, to send such a letter the sender must declare its value. If the envelope is lost, the sender will be partially compensated. The letter must be registered at the post office, and the delivery must be tracked using the identifier number assigned to it on the Russian Post website.

To send a valuable letter, buy an envelope of a suitable size (maximum size 229x324 mm, in the Russian Federation the weight of the contents should be no more than 100 grams, abroad - up to 2 kilograms). Then give the envelope to the operator at the post office and tell them how much compensation you would like to receive for possible loss.

In addition, the sender can make an inventory of the attachment and receive notification of delivery of the letter. The sender is also available additional services: air shipment, SMS notification, list of attachments, cash on delivery, notification of receipt by the addressee.

Receipt

You can receive a letter with declared value by mail. When it arrives at the appropriate Russian Post office at the specified address, employees will send a notification to the recipient. The same applies to parcels. They receive parcels and letters at the post office or the postman delivers them to the door of the apartment. Often, due to a shortage of workers, the recipient has to come to the branch on their own to pick up a parcel or letter.

Price

Declared value is a guarantee provided by the post office. The fee for the parcel is collected from the citizen by the postal worker at the post office at the time of reception. The cost is set taking into account the amount of the parcel and is determined by the established tariffs at the post office. The fact of payment is confirmed by a check, stamps and stamps. International and domestic shipments have different rates.

The shipping cost is affected by the shipping address (distance), region, weight of the parcel or letter, and dimensions. A parcel can have a maximum value (Russian Post) of 10 thousand rubles. A letter with a declared value is 500 thousand, a first class parcel is 100 thousand rubles. The entire list of services and prices is provided at the post office. For example, if a parcel weighs five hundred grams and is delivered by ground transport, the shipping price varies from 70 to 100 rubles. It all depends on the distance.

How to make an inventory of attachments when sending documents by registered mail. Tips, recommendations, practical experience. (10+)

Sending documents by mail with a list of attachments

Send official documents mail with a description of the attachment may be needed in the following cases:

If such form of sending is determined by law. For example, reports in tax office.
If this form of correspondence is determined by the contract.
If a conflict situation arises and it is necessary to record the fact of sending documents.

In the second case, even if there is no conflict yet, you need to be careful with the correspondence, since problems may arise in the future, and you will need to confirm that the correspondence was conducted in full accordance with the agreement.

When compiling an inventory of the attachments, try to indicate the individual features of the documents that you are sending, so that you can subsequently determine whether the documents are filed in the archive of your correspondent that you sent. Remember that even if there is no conflict situation, employees simply tend to lose papers and then falsify them to avoid punishment. In the inventory, try to describe the document in such a way that it cannot be falsified or replaced. Be sure to indicate the title and reference number of the document in your records (if you have one), as well as that it is bound and numbered if it consists of several pages. For example, “Official complaint with conclusion expert commission ref number 235. The set is laced and numbered." A notification of delivery will be sufficient grounds; the recipient will not be able to remove or replace the sheets, since he will not be able to lace the document again and put your signature or the signature of your employee and the seal of your company.

If the document sent by mail with a list of attachments has only one page, then be sure to write that this is a signed original. You need to write it like this: “Original application with signature” or “Complaint with signature certified by a notary,” and not “Application”, “Complaint”. If you write according to the second option, then you will never be able to prove that you actually directed.

If the document contains several sheets, then it must be laced and numbered. Read how to properly lace a document.

When sending a letter to the tax office, there is no need to especially worry that the sheets will be replaced. There are simply no people at the tax office interested in such a substitution. But if you send a complaint, a claim, some kind of order or a signed agreement, then the situation may develop in such a way that your counterparty may find it interesting to carry out falsification.

Example of an attachment inventory

Inventory

Attachments to a valuable letter

Where 111111, Mokhnansk, Proezd Medvedei, 1

To the name General Director LLC "Peat and Soil A" to Ivanov M. E.

Please note that the post office cannot refuse you to include the full title of the document in the inventory.

Be sure to keep a list of the attachments and delivery receipts.

I do remote consulting. We develop various documents (regulations, procedures) and send them to the customer by mail with a list of attachments. Documents are considered transferred if they are sent by mail. There have been a couple of cases where customers wanted their money back on the grounds that the kits didn't contain something (even though they actually did contain everything). Typically, this situation is due to the fact that the customer’s priorities change, and he no longer needs the ordered and paid for documents. There is a temptation to refuse documents and return payment. But sending in response a photocopy of such a postal inventory of the attachments (indicating that the documents were stitched) eliminated all questions, since the customer understood that he would not be able to fake the lacing (and we can prove its presence based on the inventory).

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The most reliable item is considered to be a valuable item, because it does not matter whether a valuable letter with or without an inventory is used to send a passport and important documents, in second place are registered items with and without notification, they also go according to the one assigned to them at the post office serial number and do not get lost on the way, but simple letters, unfortunately, cannot be counted; they often disappear on the way.

A valuable letter is the safest when sent by mail, since when it is sent, the declared value is indicated and if lost, it is returned (in whole or in part)

Just like a registered one, it is sent with a track number, which allows you to track it throughout Russia.

When delivered to the addressee, it is handed over personally and the recipient must sign for it; if he cannot receive it, then the letter will be given to another person only with a power of attorney from the recipient.

Remember that such a letter is sent to the employee open, he must check everything according to the inventory; additionally, for greater confidence, you can connect an SMS notification of receipt by the addressee.

Most likely the most reliable letter is valuable with a full inventory of the contents included in it and with mandatory notification of delivery of the letter to the addressee. After sending such a letter, you have in your hands a receipt, but also a second copy of the inventory of the contents of the letter. The inventory lists all the documents that you included in this valuable letter .

A valuable item (letter) is considered the most reliable and expensive. Because it is by valuable letter that all important documents must be sent. In addition to this option for sending a letter, there is also the opportunity to send a registered letter with or without notification. A registered shipment also has a valuable individual number by which it can be found in case of loss.

Any valuable letter is sent with a list of attachments, since the mail carries financial liability in case of loss of it entirely or some part of the contents. The postal worker will check all the attachments in front of you, comparing them with the inventory, put one copy inside, and give the other one (with the post office stamp and his signature) to you. Only after this the envelope will be sealed and covered with special tape. A delivery receipt will also be attached to the back of the letter, which will be returned to you later. Obviously, this method of sending, for example, documents, is optimal.

Some kind of guarantee of dates and sending a registered letter with a notification - it will be handed to the addressee, since he will have to sign on the notification form, which will be sent to your address, and you will know for sure that the letter has arrived.

With registered letters, in general, the same thing happens - they are registered at post offices, assigning them numbers - the path of such a letter, like those indicated above, can be tracked on the official website of the Russian Post. The difference between a registered letter and a letter with notification is that no one will notify you of delivery.

Finally, simple letters are those that reach the fastest, however, there are no guarantees at all about their receipt by the addressee - such a letter will simply be thrown at you. mailbox. You can familiarize yourself with the remaining nuances of sending mail.

A valuable letter is the most reliable. Its value is recorded and the post office is responsible for its loss. If lost, compensation will be paid.

You can also send a letter using courier delivery, but this method will be the most expensive.

If you are sending valuable documents or passports, then you should not save money and send them by regular mail, since no one is responsible for the loss.

In my opinion, it will be safer if they send you a registered letter. This way, you can track it, and when it arrives in your city, it will be delivered to your hands, not to your mailbox or under your door.

You can also order a valuable letter, but it will be much more expensive. The point is that he will be insured.

A return receipt letter is the same as a registered letter, but only you will be given a form with the signature of the recipient stating that the letter has arrived and was handed over to him.

The most reliable letter will be a valuable letter, all because you will not only pay for it well, but it will also be insured. Ordered and with notice can also be considered reliable. You can track the registered one, with a notification you will sign for receiving the letter.

If you need to send documentation by mail, then the most best option - valuable letter with inventory. We have repeatedly sent such letters to various institutions, and there have never been any failures.

The valuable letter is issued at the post office, and you will have to fill out two copies of the inventory form and the notification. The postal worker will check your attachment according to the inventory, attach a notice to the letter and seal the envelope himself.

You will have a mail receipt and a copy of the inventory in your hands. Although this method of sending valuable documentation is not cheap, you get at least some guarantee that the letter will be delivered to its intended destination.

The safest thing for you, in terms of its delivery, is a Valuable Letter. This is because if it is lost, the post office will immediately automatically charge you with financial liability, but with a registered one, this is not the case, they just have a little more control over it.

Therefore, the Valuable Letter is called that, since in our time, the real price is represented by the thing for which someone is financially responsible, even if it is an organization.

In turn, it certainly costs you more, but what you pay extra is, in fact, a kind of insurance, just for you, and therefore everything is real and logical.

Despite the appearance email, and all kinds of programs that allow free communication, mail services continue to be used. Official correspondence, correspondence between consumers and utility services, sending documents to court - all this is carried out strictly by mail. In addition to simple letters, which can only be sent by dropping them in the mailbox, the post office may offer to send a valuable or registered letter. What is the difference between these two postal items?

What is a registered letter?

If the sender wants to know whether his letter has reached the recipient or not, he sends a registered letter, for sending which he a receipt is presented. Attached to it is a notice that the sender fills out and on which the recipient must sign, as well as indicate the date when the letter arrived at his address. The notice indicates the address to which it should be returned. If it is returned to the sender with the addressee's signature, he can be sure that the letter has arrived.

This type of mail is often used during official correspondence when you urgently need to send documents and you need to be absolutely sure that they will reach the final addressee, since the post office guarantees delivery of such a letter. Enterprises also send registered letters when responding to requests and complaints from citizens in order to attach a receipt of the letter and a notification to the received response as proof of receipt of the correspondence by the addressee. If the registered letter is not received, it, together with the notification, is returned to the sender with the appropriate note.

What is a valuable letter?

A valuable letter is sent in cases where the documents or contents of the letter have certain value and if it is lost, the sender may suffer material damage. An inventory must be included in the letter, which indicates a list of documents and their cost, which the sender has the right to demand in the event of loss of correspondence. A valuable letter may also be accompanied by a notification of its receipt by the addressee.

What do registered letters and valuable letters have in common?

These types postal items exist in order to secure shipment correspondence. Valuable and registered letters are usually accompanied by a receipt. For sending postal correspondence, the sender additionally pays for postal services, in confirmation of which he receives a receipt in which it is indicated unique code, by which you can track the location of mail. You can’t send money by either valuable or registered mail; that’s why there are money transfers by mail.

What is the difference between registered and valuable letters?

Postal items have many differences, which the sender must carefully study before choosing exactly how he will send correspondence.

Price

Sending a registered letter costs less than a valuable one, and the reason lies in the fact that the latter is accompanied by an inventory of the attachment, which indicates the cost of the correspondence being sent. In the event of a letter being lost or stolen, the post office is financially liable to the sender and compensates for the material damage caused. Important documents are usually sent by valuable mail, such as work book or claim materials that have a certain value for the sender, therefore their loss can cause him material damage.

Item type

By registered mail you can send a letter, an “M” bag, a secogram, a postcard or a parcel; a valuable letter has a narrower range of correspondence that can be sent - a container, a parcel, a letter or a parcel.

Availability of inventory and notice

Sending a valuable letter implies the mandatory completion of an attachment inventory, which indicates the entire list of documents being sent with an exact indication of their name, number of pages and cost. There is a special approved form to fill out. The correctness of filling out the inventory must be checked by postal employees; they check whether everything is correct. specified documents are in stock, since the post office is responsible for the safety of the sent letter.

If everything is filled out correctly, then the postman puts a stamp on the attachment inventory and puts one copy of the inventory in the envelope and gives the other to the sender. The notification does not have to be attached to a valuable letter; the sender fills it out only if he wants to find out when the correspondence was received by the addressee. An inventory is not attached to a registered letter, but a receipt may be attached.

Delivery type

The postman delivers a registered letter to the addressee at the address specified by the sender. The notification must include the date of receipt and signature of the recipient. Once completed, the notification is sent to the sender as evidence that the letter was received by the addressee. If the recipient was not found at the specified address, the post office returns a registered letter marked “after the expiration of the storage period” or “the addressee has left.”

You can receive a valuable letter at the post office using your passport or by power of attorney. The recipient receives a notification to the address specified in the letter that a valuable letter has arrived at the post office and needs to be picked up. Unfortunately, this is a disadvantage of sending a valuable letter, since unscrupulous recipients may ignore the fact that the letter was sent to their address and never receive it, since it is returned to the sender after the end of its storage period at the post office.