How to write a letter of gratitude to an employee, manager or business partners - examples of text. How to write a thank you letter

A thank you letter is an opportunity to express your gratitude in writing. to a certain person for any merit. In this article we will look at how to write a thank you letter correctly. In addition, at the end of the article you can download some samples of letters of gratitude: to an employee, teacher, doctor, teacher, student, organization, for cooperation.

The letter of thanks is drawn up in free form. Can be drawn up on a regular sheet of paper or on the organization’s letterhead (if the letter of gratitude is written on behalf of the organization). You can also purchase a special printed form on which to write your text with words of appreciation and gratitude.

Most often, such letters are addressed to employees of various organizations. An organization can also send its partner a letter of gratitude for cooperation, for hosting an event, etc.

A letter of gratitude is one of the types of moral encouragement for an employee. An employee can also be rewarded with a certificate of honor based on.

How to write correctly?

This type of letter refers to business and informational. Despite the free writing style, you still need to remember to write a number of details to give the letter official style.

First of all, it is mandatory to address the addressee - this can be a specific person or an organization as a whole. If the letter is addressed to a person, then it is reasonable to indicate his name and patronymic. Also, for politeness, you can add words such as “dear”, “respected”.

If a letter of gratitude is addressed to an organization, then, as a rule, an appeal is made to the head of this organization.

The letter of thanks must be signed by its originator.

As examples, we suggest downloading writing samples thank you letter for various occasions and situations.

Any employee can receive a letter of gratitude from the organization; such gratitude is expressed in case of good work. This is a business document containing words of gratitude, and the reason can be different: high-quality provision of services, well-done work, successful cooperation, assistance or assistance. A non-commercial business letter is addressed to one person or an entire team.

What is a thank you letter

An individual or a group can receive a letter of gratitude. This emphasizes the importance of people and their merits. Such a letter can be a response to a congratulation or an invitation. A letter of gratitude meets all requirements business style, it contains the main parts: the head of the document, the appeal, the main text, the paper is accompanied by the signature of the head, and a seal is affixed. The letter is written on company letterhead, has a clear form, and is one of the types business communication between people.

Sample

A thank you letter is considered a business document, but some deviations from the rules are allowed here. The header is indicated if necessary; it is an optional element. It gives information about the person (or people) to whom gratitude is expressed. Below is the appeal. Then words of gratitude are placed, which consist of template phrases. And at the bottom left there should be a signature with the basic information of the person expressing gratitude: full name and position title. All this is often documented on letterhead on behalf of the manager.

You can download sample thank you letters on the Internet:

for cooperation;
employee;
organizations;
to the teacher;
doctor;
to the student;
for help;
for charity;
gratitude to parents, veterans, volunteers, etc.

Writing samples may be as follows:

Option 1:
- The company (name) provides heartfelt expressions of gratitude and sincere gratitude to the company (name) and company managers for the high-quality and timely delivery of furniture (other goods).
- We express confidence in maintaining the existing friendly relations, we would like to express hope for further mutually beneficial, fruitful cooperation.
- Position, signature, full name.
Option 2:
- Dear (name, patronymic)!
- We express our gratitude to you for your many years of work; you make a huge contribution to the development and prosperity of the company!
- On your 50th birthday, we wish you inexhaustible creative energy, the accomplishment of all your endeavors, further success, good health, joy, and happiness!
- Sincerely, (position) signature, full name

What do you express gratitude for in a letter?

A thank you message is written for a job well done, assistance provided, and support. If people financially sponsored or were suppliers of equipment, furniture, and other necessary things, they can be sent thanks by e-mail for your help with an expression of deep gratitude and warm words that will lift the mood of the recipient and encourage him to do new good deeds.

For conscientious work

Some people devote many years to their work, they put in all their strength, they work conscientiously. They thank an employee of the organization with such a letter; it must indicate the name and patronymic of the person, how long he worked in the organization, and what merits he had during this time. Compose a text that mentions personal and professional quality the person, the projects the person worked on. The purpose of a thank you message is to please a person, to increase his strength. new level, so it is important to write it correctly.

Sample letter thanking an employee:

Dear (name, patronymic)!
We express our gratitude to you, sincere appreciation for the fact that you have been working with us for 15 years and making a huge contribution to the development of the company!
On your anniversary, we wish you inexhaustible creative energy, success, good health, happiness, creative achievements, and material wealth!
Job title, signature, full name.

Gratitude for the work

The employee’s immediate superior should write a thank-you note to the employee and then sign it. The text contains an appeal to both one person and the entire team of the company. Expressed if the project was completed on time or even earlier. If the team worked harmoniously and successfully, after which the company received a large profit, then the letter will also be in good form. Approximate structure:

Dear (name, patronymic or team so-and-so)!
I would like to take this opportunity to thank the employees of the company (name) for the service provided, high quality work, efficiency and timely assistance in resolving pressing issues.
I hope for further long-term, fruitful cooperation.
Sincerely, (last name, first name).

For the assistance provided

Expression of gratitude in business letters often follows how some assistance has been provided to a company or individual by another organization or individual. Help is expressed in moral support and the organization of an event. Often help comes in the form of sponsorship from a company or person in his new project.

Dear (io)!
The administration of [name] expresses gratitude for the services provided sponsorship in organizing the anniversary of a humanitarian university. The musicians performed at top level, and the light show is extremely beautiful! We express our special gratitude to you, because the successful implementation of this project would not have been possible without your participation.
We wish you and the entire team of (company name) health, interesting ideas, their successful implementation, good clients, growth of professionalism.
Sincerely, (name, surname).

Gratitude for cooperation

This type of letter is very common; it is sent to people both within the company itself and to various business partners, and can be given at an official presentation. Approximate structure:

Dear (name, patronymic)!
We highly appreciate working together with your company. We are well aware that we owe our success, first of all, to the companies offering our services and to successful cooperation with you. We wish you and your company success and prosperity!
Sincerely (name, surname of the boss).

For sponsorship

Very often, companies express gratitude to their sponsors for their help, support, and writing a letter is similar to all previous options:

Dear (name, patronymic)!
The administration of [name of institution] expresses gratitude for the sponsorship provided in organizing the regional children's creativity competition. The successful implementation of this socially significant project would not be possible without your participation.
We wish you health, interesting ideas and their successful implementation, and further prosperity of the company.
Sincerely, (name, surname).

Rules for writing a thank you letter

A letter of thanks is an official document, so it has clear standards and rules for filling it out:

The header is located at the top right, but options without it are allowed.
There must be an appeal either to one person or to a group of people.
The main part consists of template, standard phrases that are based on compliments and kind words.
At the end of the letter there must be a signature of the person who compiled this paper. In this case, the first and last name are indicated, there may be a mention of the position, and a personal signature is placed.

Appeal

This is a mandatory element that is present in any official paper. Since a letter of gratitude is a document, the address is always there, often accompanied by the word “dear.” A person is called by his first name and patronymic; rarely a surname can be added. If gratitude is sent to the entire team, then write “dear colleagues (name of organization).”

Letter details

Details can be presented in a letter at a minimum: only the name of the organization, the position of the person who draws up the document. But there is an option when the details are specified in great detail:

name of company;
position of expressing gratitude;
organization address;
telephone number, fax number of the organization;
TIN/KPP, other important details;
date of;
thank you number.

Information about the compiler

This paragraph of the letter does not take up much space. At the end, the position of the person expressing gratitude and his full name are simply indicated. There may also be a signature. In some cases, they write in detail: the name of the organization, the position held by the person thanking, his full name and abbreviated signature. If the letter is intended for parents, then there is no need to indicate the position, just the name is enough.

Thank you letter text

How to write a thank you note correctly? Because written gratitude is official document, its content is always formulaic. It necessarily includes standard phrases about expressing gratitude. The personal qualities of the people to whom this letter is sent are emphasized. Standard phrases are perceived as mandatory, but people are still pleased to receive such a paper.

How to properly express gratitude

You can thank a person using simple but effective phrases. At the same time, you should not wait for a more convenient opportunity; it is better to do this whenever possible:

Let me express my gratitude for...
Our company would like to express our sincere gratitude for...
Thank you for your congratulations on the occasion of the company's anniversary...
I would like to thank you for...
Thank you very much for...

How to avoid cliched phrases

It is clear that a letter of gratitude is an official document that consists of generally accepted phrases and figures of speech, but you can try to avoid cliched expressions or reduce their number a little. You shouldn’t speak in general terms; it’s better to specify this case: mention real people, their merits, actions, professional qualities, etc. The letter does not indicate the mistakes of colleagues, the shortcomings of their work, they try to emphasize only positive sides. It is better to use more sincere words and phrases “on your own behalf.”

This is an official letter expressing gratitude for the assistance, service, support, invitation, etc.

The “code of politeness” of a business person stipulates: you should not wait for an opportunity to express gratitude to the addressee. This should always be done on time. Letters of gratitude are a guarantee of establishment and further support. Anna, good partnerships. Such letters will help you to be known as a well-mannered and decent person.

Of course, it is impossible to list all forms of expressing gratitude, but we will give examples of typical ones. By using them, you can be considered a decent person and realize your plans in communication. UNI with partners:

. Dear Sirs!

. Let me express my sincere gratitude for the friendly welcome that... You arranged for the representative of our company, Mr.(surname) . We hope that the agreements reached at the meeting will have positive results

. With this letter we also confirm the preliminary oral agreement that our representative Mr. will visit. you at the end of the month to continue negotiations

. Dear Sirs!

. Yesterday, (date), we completed negotiations with Mr.(surname) and hope that the results achieved are mutually beneficial

. We would also like to take this opportunity to sincerely thank you. Thank you for visiting Mr.(surname). We are especially grateful for the friendly and open tone of the negotiations between the gentleman and the management of our company

. Thanks again. Company team

. Dear Sirs!

. Please accept my sincere gratitude for financial assistance, which. You contributed to our publishing house. By. With your assistance, we will be able to provide the public with a much-needed “Dictionary of Synonyms.” We hope that it will help effectively master the Ukrainian language.

. With gratitude and respect. Publishing team

TYPICAL turnover

1 will allow us to express our sincere gratitude for. Your generous charitable contribution

2 wants to thank. for your help and to assure you that we will be happy to provide mutual favors at the earliest opportunity

3. Express. I sincerely thank you for your hospitality

4. We would like to express our sincere gratitude for agreeing to extend the delivery time. During this time we were able to receive goods from the manufacturer

5. We write. With deep gratitude to you for your patience regarding the delay in delivery of the ordered item. Your product

6. Very grateful. To you for postponing the invoice payment deadline

7. First of all, thank you for. We send your order. Special offer for you

8. Thank you for the congratulations on the occasion of the company’s anniversary

9. We value highly. Your contribution: he. Will significantly support our foundation

We express 10 on behalf of the management and the entire team. We sincerely thank you for your many years of fruitful work.

11. Sincerely grateful. To you for that. You spared no effort and time and always directed your talent to achieve success in our common cause

12. Once again we thank you and express the hope that this is only successful start We can count on our cooperation in the future. Your help

13 Once again we express our sincere gratitude for everything. You have done for our university, and we wish you success. Your work

14. On behalf of all those interested in this noble cause, please accept our sincere gratitude

15. We would like to express our sincere gratitude for

16. Let me thank you again. You for

17. Thanks. With your help, we were able to solve the problem of paying scholarships

18. We would like to take this opportunity to thank you. Thank you for a wonderful meeting

19. Please accept our sincere gratitude for the support (help) provided to us during the renovation of the school premises

20. We sincerely hope that. You will continue to provide us with all possible (certain) financial assistance.

21. I would like to express my gratitude for the financial support provided to me

22. Thank you for sending the corrected invoices, thanks to which we were able to detect an unfortunate mistake that our accounting department made

23. In this letter I want to express. We sincerely thank you for the invitation to take part in the conference (exhibition, round table meeting)

24. Thanks. We will be able to successfully implement the action planned for this month to help children affected by the Chernobyl accident. Please accept our sincere gratitude

25. Thank you. You for the offer to take part in the implementation of the project to organize joint production. We hope that future cooperation will be successful and mutually beneficial

26. I would like to express my sincere gratitude for the organization. Meeting with you, which I hope was just as useful and enjoyable for you. for you, as for me

27. First let me thank you. Thank you for finding the time and opportunity to visit our company

28. This letter is a manifestation of our great respect and gratitude for the invaluable help that. You provided us

29. You undoubtedly deserve sincere and deep gratitude.

30. I don’t know how. Thank you too. You did me a great (invaluable) favor

31. I am greatly indebted to. You

32. This is very kind of you. by your side

33. Very. I am obliged to you (grateful)

34. Praise. To you from the bottom of my heart

35. I am very pleased, thank you

36. Very grateful for. Your concern