Setting up email in 1s 8.3 exchange. Publications

How to configure sending mail from 1C? How to send letters from 1C? How to set up a 1C email account? How to send invoices for payment from 1C?

If you need to set up email in 1C 8.3, then you can use the instructions presented on this page.

Sending mail from 1C 8.3 may be necessary, for example, when you need to send an invoice for payment to a client. To do this, you need to set up a mail account in 1C. Next, we will tell you how to do this.

Now we will describe point by point what needs to be done to send letters from 1C 8.3. Let's show this using the example of the 1C: Enterprise Accounting 3.0 program, and mail from the mail server will be used mail.ru , because sending letters from this mail service can be easily configured in 1C. Keep in mind that to set up sending emails from other email services (for example, gmail.com ) may require additional steps that are not described in this article. If you need to set up mail in 1C gmail.ru , then go to .

1 . Open the 1C program. Let's go to Administration(1) — Organizer(2).

2 . In chapter Mail choose Setting up a system account.

3 . A settings window will open as in the picture below.
— Enter the email address that will be used to send letters (1);
— Enter the password for this email account (2);
— Check the box To send mail. You can also check the box To receive mail (3);
— Select for whom to create an account: either For all users, or Only for me— for the current user (4);
— Specify the sender’s name, which will be visible to recipients. This could be the name of your organization (5);
— We put the switch on Configure connection settings manually so as not to miss important points in the setup process (6);
- Now press Further (7).

4 . A window for setting up sending letters from 1C will appear.
— Check that the username is filled in correctly (1);
— Enter the password for your mail account (2);
- In field Server We indicate the following address: smtp.mail.ru (3);
- In field Port Let's indicate the following number: 465 (4);
- Let's put a tick (5);
— Click Further (6).

5 . A window similar to the previous one will appear. Only here you can configure the receipt of letters.
— Check the username (1);
— Let's check the password (2);
- In field Server We indicate the following address: pop.mail.ru (3);
— In the selection field Protocol let's indicate the protocol called POP (4);
- In field Port Let's indicate the following number: 995 (5);
- Let's put a tick Use a secure connection (SSL) (6);
- Press again Further (7).

6 . In the next window you don't have to change anything. Just click Further.

7 . After this, your account settings will be checked for some time. Wait for it to finish.

8 . After the check is completed, the message will appear Account set up successfully. Press the button Go to account.

9 . Let's make sure that the mail is configured correctly.
— Open the menu More (1);
— Click on the menu item Check settings (2);

10 . If everything is configured correctly, a window will appear with the message “Checking account settings completed successfully.” Click OK(1). Click Save and close (2).

So, we have set up an email account in 1C. Before sending anything, let's see how to set up a signature for sent letters, which will be displayed at the end of the letter text.

11 . Let's go to Main (1) — Personal settings (2).

13 . The settings window will open.
— In the “Main account…” selection field, select the account that we just created, in this case it is the “System account” (1);
— You can check the box Send copies of outgoing letters to: and indicate to which addresses copies of the letters you send will be sent.
— In the text field, you can set what the signature for your letters will look like (2);
— After editing, click OK (3).

14 . Click “Record and close” in the personal settings window.

So, the mail setup is complete! Let's try sending someone an invoice for payment...

15 . In the document, select the command button with the image of an envelope.

16 . In the list of printed forms, check the forms that we want to send to the counterparty (1). To choose which format to send the printed form in, you can click on the link Attachment format (2);

17 . Check the boxes for the required format (1). If necessary, check the box Pack into archive (.zip)(2). Click Choose.

18 . Returning to the window for selecting printed forms, we also click Choose.

19 . A message sending window will open.
— In the selection field To whom select the contact person to whom you want to send the letter (1);
- In field Subject the subject of the letter is indicated. You can edit it as you need. (2);
— If necessary, edit the text of the letter (3);
— You can attach additional files to it (4);
- Finally, you can press the button Send (5);

20 . The letter has been sent! The contractor received it!

If you know why there is an email client setting in 1C, the client may not read it and go straight to the instructions. For the unversed, let’s take a look at this amazing opportunity and benefits.

Example 1: sending an invoice for payment!

Creating a document in 1C

Saving to disk

Open mail

Attach a document

Specify the postal address of the counterparty

Send

Or you can do this:

This procedure will take a couple of minutes, the rest of the time can be spent more productively: drinking delicious tea with colleagues) or doing something else.

You can send by mail from 1C not only invoices, but any documents!!!

So, all you need to do is configure it once

Setting up an email client in 1C 8.2

The updated versions of the configuration support setting up a mail client from 1C with support SSL. If, after setting up mail according to the instructions, you receive errors, we recommend updating the configuration.

Setting up an email client for 1C databases: Enterprise 8.2(using the example of Mail.Ru)

1. Open: Service / Interactions / Email Accounts.

2. Create a new account that needs to be configured, or select System account to set the default send.

3. Enter your email account settings.

	Name– The name by which letters will be signed
	Mailing address- Your email address
	User– Email user (by default, everything usually has part of the email address before the @ symbol)
	Password
	Incoming mail server– Yandex Mail, Google Mail, Mail.ru
	Outgoing mail server- Yandex Mail, Google Mail, Mail.ru
	Click
	Check mark
	Check mark
	Click, default ports will be set
	Server wait time set to at least 60 seconds
	Outgoing mail server mark as in the picture see above

After entering the settings, you need to click " Check account settings" to make sure your email is configured correctly.

Setting up an email client for 1C:Enterprise 8.3

Setting up an email client for 1C:Enterprise 8.3(using the example of Mail.Ru)

1. Activate the built-in email client. Open tab Administration, go to section Organizer,

1.1 Set flag Mail client.

2. Go to account settings. You can create a new user account ( Email accounts), or select Setting up a system account to configure sending letters from 1C by default.

3. Fill in the fields E-mail address, Password, set the switch Detect connection parameters automatically.

If the setup fails, check the settings:

1. SMTP server: depending on your mail service (Yandex Mail, Google Mail, Mail.ru)
2. IMAP or POP3 server: Depends on your email service.
3. Use a secure SSL connection flag must be checked
4. Server waiting time - no less 60 seconds.

If you encounter difficulties setting up your email client, we recommend that you additionally check your email account settings.

Google Mail

In your mail account settings for working with 1C, you must allow access to email for unverified applications (i.e., applications other than standard mail programs).

To do this, just go to your account settings https://www.google.com/settings/security/lesssecureapps And Turn on option Access to Account.

Also make sure that your mail settings allow the use of IMAP or POP (depending on which configuration method is selected in 1C).

https://mail.google.com/mail/u/0/#settings/fwdandpop

Yandex Mail To send mail from 1C, in the Yandex mailbox settings, check whether the parameters are enabled Allow access to your mailbox using email clients In chapter

Mail / All settings / Mail programs

Example 2: “Send a document by mail with a stamp and signature”

Or you can do this:

More difficult in the classic version:

What does that require:
Set up mail in 1C according to the instructions described above

Implement an external printed form with facsimile output

The second point cannot be accomplished independently in Kazakhstan versions of 1C 8.2 and 8.3 without the involvement of a programmer. Our clients have the opportunity to order this integration in their “Personal Account”, section “Additional Services”.
Launch your Accounting 2.0 database and perform “Operations” -> “Directories”. Double-click the "Email Accounts" directory
Select "System Account" and click the "" button to edit (or press F2)

Fill in the proposed settings by analogy with a standard email client (see figure) Note 1: in the “User” column of the “Authentication” section, sometimes you need to specify full postal address[email protected]

” instead of “polzovatel”

Note 2: in the “Mail server information” section, sometimes it is enough to specify the mail server instead of 127.0.0.1 - in case the mail service is your own and/or you know that it does not use SSL

Note 3: Today all popular email services require SSL. If you own a mailbox on one of them (Google Mail, Yandex, Mail RU, Rambler, Office 365) - this section must be filled out exactly as shown in the figure)

The "POP3 authentication" option must be selected as "normal"

If you wish, you can check the box “Leave copies of messages on the server” and indicate how many of them to store there.

The “SMTP server requires authentication” checkbox must be checked and the “Same as incoming mail server” option must be selected.

Table: POP3 and SMTP port parameters for popular email services

Service name	POP3 port (receiving mail)	SMTP port (sending mail)
Rambler (rambler.ru)	148	149
Mail RU (mail.ru)	144	145
Google Mail (gmail.com)	110	2525
Office 365 (office365.com)	111	2526
Yandex (yandex.ru)	112	113

Note: If your organization has Mail for a Domain on Yandex or Google Apps for Business (with mail) connected, you should enter the settings for Yandex and Google, respectively.

After completing all the settings, click "OK"

Click the "Save" and "Verify Account" button. If you entered everything correctly, you will receive a success message. If not, check the data you entered again. After completing the settings, click the “Save and Close” button. Mail in this database is configured.

Accounting 3

Launch your Accounting 3 database and go to the “Administration” tab (in the “Taxi” interface with the side panel, find this item in the side panel)
Click the “Organizer” item on the side additional panel (or the same item on the “Administration” page in the “Taxi” interface) and select “Set up a system email record”
Fill in the proposed settings by analogy with a standard email client (see pictures and notes to them)

Note 1: in the “Username” column of the “Sending” and “Receiving” tabs, sometimes you need to specify Note 1: in the “User” column of the “Authentication” section, sometimes you need to specify instead of a simple username. For example - " full postal address” instead of “polzovatel”

Note 2: in the “Server” column of the “Sending” and “Receiving” tabs, sometimes it is necessary not to check the “Use secure connection (SSL)” checkbox - if the mail service your own and/or you know it doesn't use SSL

Note 3: Today all popular email services require SSL. If you own a mailbox on one of them (Google Mail, Yandex, Mail RU, Rambler, Office 365) - this section must be filled out exactly as shown in the figure, entering the parameters of your account instead of polzovatel and pochta.ru - this data just for example)

In the “Other settings” column, set the optimal server wait time (we recommend at least 120 seconds). Then click the "save" button. To check the settings, follow “All actions” -> “Check settings”
If successful, you will receive a corresponding message. Click "Save and Close." You have set up your email account. mail for working with your 1C: Accounting 3.0

One of the features of 1C Accounting 8.3 is the ability to send email directly from the program itself, that is, without using an external email client or web browser. This feature allows you, for example, to send a generated printed form of any document by e-mail in almost a few mouse clicks, which is very convenient and sometimes saves a lot of time - you no longer need to export printed forms to external files for sending by e-mail.

By default, this feature is not configured in the program, so before using it you need to set all the necessary settings. There is nothing complicated here, since you just need to configure a regular email client built into 1C Accounting 8.3. The setup principles are the same as when setting up sending mail in email clients like Outlook Express or TheBat!

Sending email in 1C Accounting 8.3 is done through the so-called system email record. You can access its settings by going to the section "Administration" and select the link in the navigation bar "Setting up a system email record." The form shown in the figure below will open.

Here is some example and all fields are already filled in. As you can see, everything is very similar to setting up a regular email client. In field "Name", as always, you can write whatever you want. In field "Name" it is written on whose behalf the mail will be sent (for example, the name of the company). In field "Mailing address" The address of the company's mailbox is usually entered, intended for responses (if any).

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Particular attention should be paid to the fields for specifying incoming and outgoing mail servers. Typically, these settings can be viewed on the website of your mail provider, that is, where the mailbox is registered. Or you can ask your system administrator.

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Don't forget to check the box "SMTP server requires authentication"— it practically doesn’t happen any other way now! In this case, the other parameters have already been filled in - the sample provided is fully functional and tested. If your settings are different and you are sure of this, then set your own.

That's all the setup. Now you can send letters from any printed form of a document that allows you to use the function.

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The button shown in the picture "Send" will be inactive if the system email entry is not configured.

Video tutorial on setting up the 1C:Enterprise email client

1C:Enterprise version 8.3 has a built-in email client. How to send mail using it is shown using the example of setting up the 1C Accounting configuration. Thus, for example, you can issue an invoice to the buyer and send it directly from the program without uploading to an external file or using an external email client.

Let's sum it up

You can easily send mail directly from 1C Accounting 8.3 without using external mail programs or a web browser. All you need to do to activate this convenient feature is set up a system email entry!

Consideration of this issue is included in the curriculum of the 1C course, which you can find on the website.

Setting up an email account

The first step is to set up an email account. To do this, go to the section Administration, Further Organizer.

In the form that opens, select setting up a system account(the parameters of which will be inserted into letters when sent by default). The program allows you to create several accounts (so that different users can send letters from different addresses), to do this you need to follow the link Email accounts. We do not consider such a development of events within the framework of this article.

In the form that opens, enter the details of the mailbox that we will use as the sender. We put a sign To send mail, indicate Sender name and press Create.

The system notifies us that the account creation has been completed successfully.

Sending letters from 1C

For example, let's send two invoices to the buyer by letter.

To do this, open the list of documents Invoice for payment to the buyer, select two elements (holding the Ctrl key) and click on the email icon.

In the window that opens, you need to select the printed form that needs to be attached to the letter and the format (by default PDF, if necessary, we can select another by clicking on the hyperlink).

After selecting the format, click Choose.

In the form that opens, you must edit the subject, text of the message and enter the address of the recipient(s). There are options to attach additional files to the letter. At the bottom of the box Account We see that the system record that we created earlier has been substituted. When the letter is ready, click Send.

After this, the following message will appear at the bottom of the screen:

And the following letter will be sent to the recipient’s inbox: